How to Change Default Email App on iPhone or iPad

Introduction

With the release iOS 14 for the iPhone and iPadOS 14 for iPad in late 2020, Apple is making it possible for device owners to finally change their device’s default email app. This means that whenever you tap to send someone an email, your default mail app will launch for you to compose that message. The only caveat is that this will only work with third-party browser apps that have been updated to be available to set as the default email app. At the time of this video the only email app you could switch to use as the default email app was Outlook. Examples of all instructions in the steps can be seen in the YouTube video below.

YouTube player

Steps to Change the Default Email App on iPhone or iPad

  1. Tap “Settings” on your iPhone or iPad home screen to open the Settings menu, and then tap the name of the app associated with the email app you want to set as the default email app on your iPhone or iPad. In this example I’ll tap Outlook. The information screen for that app is displayed.
  2. Tap “Default Mail App” in the list of options. The Default Mail App opens, showing you a list of all of your installed email apps that can be set as your default email app on your iPhone or iPad. In this example I’ll tap “Outlook” to place a check mark next to it and set it as my default email app. Going forward any time you tap to email someone, your iPhone or iPad will launch your new default email app to send that email.

5 Reasons to Change the Default Email App on iPhone or iPad

1. Enhanced User Interface and Experience

Many users switch their default email app to find a more intuitive user interface. Popular alternatives often offer cleaner, more customizable layouts than the default Mail app on iOS. Features like gesture customization, smart sorting, and theme options can significantly improve daily email management. This is especially useful for those who deal with a high volume of messages. An efficient UI can reduce the time spent sorting through emails. It can also make the experience less stressful. Simplifying the email interaction process is a key motivation for many to explore third-party email apps.

2. Better Integration with Other Apps

Integration capabilities can make or break your productivity flow. Third-party email apps often boast superior integration with productivity tools and other apps compared to Apple’s default Mail app. For example, apps like Spark or Outlook seamlessly connect with calendar apps, file storage services, and task managers. This integration allows for a smoother workflow where users can quickly attach files from cloud storage or RSVP to calendar invites. Users seeking to streamline their digital workspace find this feature compelling. It often leads them to switch their default email application to one that bridges their communication and organization tools more effectively.

3. Advanced Email Management Features

If you’re overwhelmed by email, advanced management features in third-party apps can be a game-changer. Apps like Edison Mail or Spark offer functionalities like snooze buttons, email bundling, and smarter notifications. These features help manage the influx of messages more effectively. They allow users to prioritize important emails and set aside distractions. Also, features like unsubscribe options and spam management tools can automatically clean up your inbox. For those who need more than just basic sending and receiving capabilities, third-party apps provide these advanced features, encouraging a switch.

4. Improved Security and Privacy Options

Security-minded individuals may find third-party email apps offer better protection and privacy than Apple’s default app. Applications like ProtonMail prioritize end-to-end encryption and do not track user data. For users concerned about the confidentiality of their correspondence, these security features are crucial. Many third-party apps also provide better control over data permissions and how emails are processed on servers. This can be especially important for business users or those handling sensitive information. As cybersecurity threats evolve, the demand for robust email security features continues to drive users toward alternatives.

5. Support for Multiple Accounts and Services

Apple’s Mail app supports various email services, but third-party apps often take multi-account support to the next level. They offer smoother transitions between accounts and a unified inbox for different providers. Apps like Outlook and Spark handle multiple accounts from Gmail, Yahoo, Outlook, and more, all in one interface. This feature is particularly useful for those managing personal and professional emails daily. The ability to customize settings for each account, including notification preferences and signature options, further enhances this functionality. For power users with multiple email identities, switching to an app that consolidates all these under one roof is a logical move.

About Max

Max has nearly 20 years of experience working in IT across three different industries in project management and management capacities: publishing, telecommunications and healthcare. He holds the following degrees and certifications: BS Communications, MA Communications, MBA and Project Management Professional (PMP). His tutorial-focused YouTube channel earned more than 100,000 subscribers in its first four years, and currently has more than 160,000 subscribers, 110,000,000 video views and an insane 2.4 million hours of watch time. Max enjoys learning new technology, reading and collecting comic books, listening to audiobooks and playing video games.

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