How to Use Email Notifications in Google Sheets

How to Use Email Notifications in Google Sheets


Google makes it easy for multiple users to access and update a Google Sheets spreadsheet. However, it can be easy to lose track of who changed what, and as a result potentially miss something important. As a solution, Google makes it possible to set up email notifications you can receive whenever someone makes a change. Alternatively, you can receive notifications through a daily digest where you’ll get a summary of changes made in a day.

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Steps to Use Email Notifications in Google Sheets

  1. Open the Google Sheets spreadsheet you want to set up email notifications for, and then click “Tools” in the menu at the top of the screen.
  2. Click “Notification Rules” in this menu. The See Notification Rules window is shown.
  1. In the top section, choose to be notified either when any changes are made or when a user submits a form. And in the lower section, choose to be notified either through a daily digest, which will include all updates over the course of a day, or to be emailed immediately.
  1. Click “Save” after making your selections. The See Notification Rules window is shown, displaying all of the notification rules you’ve set up for this specific Google Sheets spreadsheet.
  2. Click “Done” when you’re finished. You’ll start receiving your email notifications immediately.

Reasons Someone Would Want to Use Email Notifications in Google Sheets

1. Collaboration

Collaborate efficiently with team members by receiving email notifications for changes made to shared Google Sheets. Stay updated on the latest developments in real-time and respond promptly. Enhance teamwork and collaboration through seamless communication.

2. Data analysis

Use email notifications to track specific changes in Google Sheets data. Get alerted when a cell value exceeds a threshold or when a certain condition is met. Analyze data with ease and take prompt action based on the results.

3. Approval workflows

Streamline approval processes with email notifications. Get notified when a specific action is required, such as approval of a document or task completion. Approve or reject requests right from your inbox, saving time and improving efficiency.

4. Data integrity

Protect your data by receiving email notifications when unauthorized changes are made to a Google Sheet. Stay alert to potential errors or malicious activities, and take prompt action to correct them. Ensure data accuracy and security with email notifications.

5. Time-sensitive information

Receive email notifications at specific times, such as daily or weekly reports, to stay updated on critical information. Stay ahead of the game with timely information and make informed decisions. Get the information you need, when you need it.

6. Monitoring

Monitor important data with ease by receiving email notifications for specific changes in Google Sheets. Keep track of stock prices, sales figures, and other critical data. Stay informed and make informed decisions with email notifications.

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Max has nearly 20 years of experience working in IT across three different industries in project management and management capacities: publishing, telecommunications and healthcare. He holds the following degrees and certifications: BS Communications, MA Communications, MBA and Project Management Professional (PMP). His tutorial-focused YouTube channel earned more than 100,000 subscribers in its first four years, and currently has more than 160,000 subscribers, 110,000,000 video views and an insane 2.4 million hours of watch time. Max enjoys learning new technology, reading and collecting comic books, listening to audiobooks and playing video games.

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