How to Propose New Time in Google Calendar

Introduction

Google Calendar is a great way to keep track of everything going on in your busy life. It happens all of the time where someone sends you a calendar invite that either won’t work for you immediately, or that you initially accept and need to change later on because circumstances have changed. Thankfully, Google Calendar makes it easy propose a new meeting time in both of these situations. I’ll cover how to propose a new time using Google Calendar in both scenarios in this article. Examples of all instructions in the steps can be seen in both the YouTube video above and the image collection located beneath the steps.

Steps to Propose New Time in Google Calendar in Gmail

1. Tap to open the meeting invitation in Gmail to view the details of that meeting invite.
2. Click “More Options” in the invite details to open a menu. Click “Propose a New Time” in the list of options. You’ll be taken to the Propose a New Time screen in Google Calendar.
3. Click to highlight the date and time you want to move the meeting out to. In this example, I’ll move the meeting out from 8:30 to 9 AM to between 1 and 2 PM. You can also choose to add a message to send to the person you’re proposing the new meeting time to from your Google Calendar. Click “Send Proposal” to send your request to change the meeting time to the meeting organizer. Additionally, the next time you open the details of this meeting you’ll see the note you sent to the requester, with two indicators that you’ve proposed a new meeting time. The meeting organizer will receive an email with your note and your proposal to move the meeting time. If the meeting organizer accepts your request to change the time, they will need to update and re-send their meeting invite.

Steps to Propose New Time in Google Calendar After Accepting Invite

1. Launch the Google Calendar app on your iPhone, iPad or Android device, or navigate to Calendar.Google.com on a Web browser. You’ll land on your Google Calendar home screen.
2. Locate the meeting you want to propose a new time for, and then click to open the details of that meeting in a dialog box.
3. Click the upward-pointing arrow along the bottom of the screen next to the Yes, No or Maybe options for whether you’re going to the meeting. Options to suggest a new meeting time or add a note to this meeting invite appear.
4. Click “Propose a New Time.” The Propose a New Time screen is displayed.
5. Click to highlight the date and time you want to move the meeting out to. In this example, I’ll move the meeting out from 8:30 to 9 AM to between 1 and 2 PM. You can also choose to add a message to send to the person you’re proposing the new meeting time to from your Google Calendar. Click “Send Proposal” to send your request to change the meeting time to the meeting organizer. Additionally, the next time you open the details of this meeting you’ll see the note you sent to the requester, with two indicators that you’ve proposed a new meeting time. The meeting organizer will receive an email with your note and your proposal to move the meeting time. If the meeting organizer accepts your request to change the time, they will need to update and re-send their meeting invite.