How to Delete Multiple Emails at Once in Microsoft Outlook App


Do you find your Microsoft Outlook inbox overflowing with emails, and the thought of deleting them one by one seems like a daunting task? Well, you’re in the right place for a solution! Today, I’m going to show you how to delete multiple emails at once in the Microsoft Outlook app, making your email management quick, efficient, and stress-free. This is perfect for clearing out clutter, managing subscriptions, or just keeping your inbox tidy.

Some of the images associated with the steps are included inline below. All images associated with these steps can be seen in the embedded YouTube video. Also, please note that you’re not able to leave a comment directly on this article. If you have a question or feedback, please leave it on the YouTube video.

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Steps to Delete Multiple Emails at Once in Microsoft Outlook App

  1. Open the Microsoft Outlook app on your iPhone, iPad or Android device.
  2. Find one of the messages you want to delete, and then hold your finger against that message. You’ll see a column of circles appear on the left side of the screen, and you’ll see a check mark displayed in that column next to the email message you held your finger against.

  1. Tap to place a check mark next to all of the other Outlook email messages you want to bulk delete.

  1. After selecting all of the Outlook email messages you want to bulk delete, tap the trash can icon in the menu along the bottom of the screen. All of the emails you selected will be deleted.

5 Reasons to Delete Multiple Emails at Once in Microsoft Outlook App

1. Managing Inbox Clutter

Deleting multiple emails simultaneously in Microsoft Outlook helps maintain a clean and organized inbox. Clutter can distract and reduce productivity, as important messages may get lost amid less relevant ones. Regularly clearing out unnecessary emails ensures that crucial communications stand out. Users often find it beneficial to purge their inbox of old newsletters, spam, or promotional emails that add no ongoing value. This practice streamlines the navigation of their email environment, making it quicker to respond to important items.

2. Saving Storage Space

Emails, especially those with attachments, can consume significant storage space over time. By deleting multiple emails at once, users can free up storage on their Outlook account, which is particularly useful for those with limited storage quotas. Reducing email storage can also improve the app’s performance by speeding up search and retrieval times. This is essential for users who rely on Outlook for frequent and fast communication. Managing storage effectively helps prevent system slowdowns and maintains efficiency.

3. Enhancing Security

Bulk deletion of emails can be a crucial step in enhancing security. Old emails may contain sensitive information, such as passwords, financial details, or personal data that could be exploited if accessed by unauthorized individuals. By deleting these emails, users minimize the risk of sensitive data exposure. This practice is especially important in a professional setting where the protection of confidential company information is paramount. Regular clean-ups of email accounts can be a proactive approach to maintaining cybersecurity.

4. Reducing Mental Load

A cluttered email inbox can be overwhelming and stressful, leading to decreased mental clarity and focus. Deleting multiple emails at once can help reduce this mental load, providing users with a sense of control over their digital communications. An organized inbox enables users to prioritize tasks more effectively and reduces the time spent searching for specific emails, thus enhancing overall productivity. Many users appreciate the psychological benefits of a minimalist, well-organized email interface.

5. Preparing for Account Transitions

When transitioning between jobs or updating email systems, it’s often necessary to delete old, irrelevant emails. Doing this in bulk is an efficient way to ensure that only pertinent emails are migrated to a new email system. This helps avoid transferring unnecessary data, which can be time-consuming and costly. Clearing out an old account also ensures that any personal or sensitive information does not remain accessible on a potentially inactive account. This preparation is crucial for maintaining data hygiene and organizational efficiency.

About Max

Max has nearly 20 years of experience working in IT across three different industries in project management and management capacities: publishing, telecommunications and healthcare. He holds the following degrees and certifications: BS Communications, MA Communications, MBA and Project Management Professional (PMP). His tutorial-focused YouTube channel earned more than 100,000 subscribers in its first four years, and currently has more than 160,000 subscribers, 110,000,000 video views and an insane 2.4 million hours of watch time. Max enjoys learning new technology, reading and collecting comic books, listening to audiobooks and playing video games.

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