How to Backup Windows Files to Network Drive

Introduction

The Windows File History feature is a step back from the Backup and Restore feature in previous versions of Windows that will only back up the files you have stored in your Libraries, Desktop, Favorites and Contacts folders. Note that it does not create a system image that you can restore your computer from. Ideally you’ll want to store your Windows File History backups to an external drive (such as a network drive) so you can still access them in the event you can no longer get to the files on your computer. Examples of all instructions in the steps can be seen in the YouTube video below.

Steps to Backup Windows Files to Network Drive

1. Click the “Windows” icon on the left side of your Windows taskbar. A menu appears.
2. Click “Settings” in the menu. The Windows Settings screen is displayed.
3. Click “Update and Security” in the Windows Settings screen. The Windows Update screen appears.
4. Click “Backup” in the menu on the left side of the screen. The Backup screen appears.
5. Click “More Options” beneath Add a Drive in the Back Up Using File History section. The Backup Options screen is displayed.
6. Click “See Advanced Settings” in the Related Settings section. The Keep a History of Your Files screen appears.
7. Click “Select Drive” in the menu on the left side of the screen. The Select a File History Drive screen is displayed.
8. Click “Add Network Location.” The Select a Folder window appears. Navigate to the folder on the network drive you want to back your Windows computer files up to, and then click “Select Folder.” You’ll be routed back to the Select a File History Drive screen, where you’ll now see the path to the folder on your network drive you want to save your files to listed. Click “OK.” You’ll be routed back to the Keep a History of Your Files screen, where you’ll see the path to your network folder to the right of Copy Files To.
9. Click “Turn On.” The window will change to say File History Is On, and a message will be displayed that File History is saving copies of your files for the first time.
10. Click “Advanced Settings” in the menu on the left side of the screen. The Advanced Settings screen is displayed.
11. In the Versions section, click the respective drop-downs to choose how frequently to save copies of files, and also how long you want to keep the different versions of files you create. Click “Save Changes” after making your changes. You’ll return to the Keep a History of Your Files screen. You can navigate to the network drive location where you chose to back your files up to at any time to see your files.

5 Reasons to Backup Windows Files to Network Drive

1. Protecting Against Data Loss

Backing up files on a Windows computer to a network drive offers robust protection against data loss. Accidents, hardware failures, or malware attacks can result in the loss of important files. By maintaining a backup on a network drive, you ensure that your data remains safe and recoverable. This proactive measure safeguards against unforeseen events that could otherwise result in significant data loss. Keep your files secure and recoverable at all times.

2. Centralizing Data Management

Centralizing data management becomes easier when you back up files to a network drive. This setup allows you to store all important files in one accessible location, making it simpler to manage and organize your data. A network drive provides a centralized hub for your backups, streamlining data retrieval and management. This is particularly useful for businesses and households with multiple users. Enhance your data organization and accessibility.

Related Post: How to Change Drive Letter in Windows 11

3. Enabling Remote Access

Backing up files to a network drive enables remote access to your data from any connected device. This is incredibly useful for accessing important documents while traveling or working from different locations. With a network drive, you can securely access your files without needing to carry physical storage devices. Enjoy the convenience of accessing your data anytime, anywhere. Enhance your productivity with flexible remote access.

4. Facilitating Collaborative Work

Facilitating collaborative work becomes seamless with files backed up on a network drive. Multiple users can access and work on shared files simultaneously, fostering teamwork and efficiency. This setup is ideal for collaborative projects, allowing team members to easily share and update documents. Ensure smooth and coordinated efforts within your team. Improve collaboration and streamline project workflows.

5. Ensuring Regular Backups

Setting up a network drive for backups ensures that regular and automated backups can be performed without manual intervention. Scheduled backups reduce the risk of forgetting to back up important files, maintaining up-to-date copies of your data. This automated process provides peace of mind, knowing your data is consistently backed up. Keep your backups current and reliable. Enjoy hassle-free, automated data protection.

Related Post: How to Find Control Panel in Windows 11